What we move · Legal Documents & Originals
Moving Original Documents and Instruments
A copy of a will is not a will. Bearer instruments, original deeds, share certificates, signed originals and executed trust documents have the awkward property that the paper itself is the asset, and a scan is worth nothing.
Tell us what, from where, and roughly when. No obligation, and no inventory list needed to start the conversation.
Unmarked
No livery, no logo, nothing that names the cargo
Two-person
Every movement. One never leaves the property
Signed
Chain of custody at every handoff, timestamped
1983
Operating the destination vault since
Why this is different
The problem worth solving
The risk here is not theft and it is not fire — it is ambiguity. If a firm cannot say with certainty where an original was on a given date, and who touched it, then the document's authority is arguable. Courts and adjusters both care about that far more than they care about how sturdy the container was.
Procedure
How it is handled
- 01Scheduled by document, not by box, so the record names what actually moved.
- 02Sealed in tamper-evident containers with numbers recorded on both copies of the schedule.
- 03Signed at every handoff — releasing party, both attendants, and vault entry.
- 04Timestamped, so the file can answer where a specific instrument was on a specific date.
- 05Stored in the same 9R vault, not a document warehouse.
- 06Retrieval by named authorised individuals only, recorded the same way.
What to expect on the day
Law firms use this most often during an office move, a merger, or a partner's retirement, when decades of client originals have to travel and the firm is exposed for every one of them. Estate work is the other common case: a personal representative gathering originals scattered across a house, a bank box and a lawyer's file. In both, the schedule is what the client is actually buying.
The limit
Where we stop
We do not give legal advice, we do not read the documents, and we do not decide what is an original. That is the instructing party's call and it should be made before we arrive.
Common questions
- Can our firm add authorised retrieval names later?
- Yes, in writing. Access is limited to named individuals and changing that list is a documented event, not a phone call.
- Do you scan or digitise?
- No. We move and store the physical original. Digitisation is a separate service and we would rather you used a specialist.
- How quickly can an original be retrieved?
- By appointment during business hours. Contracted clients can arrange out-of-hours retrieval in advance; nobody gets a document at 2am on a phone call.
- Do you honour subpoenas and court orders?
- Yes. Valid legal process is honoured, and we say so publicly because a firm cannot use a facility whose position on that is unknown.
Statewide
Routes we run
45–75 min
Brickell & Downtown Miami
High-rise collections, which means the loading dock and the service elevator decide the schedule rather than the traffic. Most Brickell towers require a certificate of insurance filed with building management days in advance and will only release the service lift in a booked window — we handle that paperwork, but it is why a Brickell collection is booked a week out and a house is not.
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50–80 min
Coral Gables
Older single-family houses on narrow, banyan-shaded streets with strict tree and parking rules. A vehicle cannot always get close to the door, so a Gables collection is planned around where we can legally stand, and that is worth a phone call before the day rather than a surprise on it.
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50–80 min
Coconut Grove
A mix of waterfront estates and 1920s houses, several of them with art collections that have never been condition-reported. The Grove sits low, and clients here move things out ahead of the season more often than anywhere else in Miami-Dade.
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60–90 min
Key Biscayne
One causeway on and off the island, with a toll and a single point of failure. When a storm is forecast the Rickenbacker is exactly where everyone is at once, so Key Biscayne is the one market where we insist on booking well ahead of a cone rather than during it.
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45–75 min
Miami Beach & Surfside
Causeway-dependent and, from Surfside north, largely mid-rise condominium. Since 2021 the building-access rules here have tightened considerably, and management offices are noticeably more careful about who is allowed a service lift — expect to be asked for documentation that a house never requires.
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30–50 min
Aventura
Dense high-rise on the Dade line and the shortest big-building run we make. Loading docks here are generally well organised and bookable, which makes Aventura one of the few tower markets where a same-week collection is realistic.
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Tell us what needs to move.
What, from where, and roughly when. You do not need an inventory to start the conversation, and if the job belongs with an armored carrier we will say so on the call.